Question 1

The way patient records are created, filed, and maintained is called a(n)  ____.

Accepted Answer

A)   numeric filing system
B)   sequential order
C)   records management system
D)   alphabetic filing system
E)   alphanumeric filing systemF) B) and C)
G) A) and D)

Question 2

Which of the following is a disadvantage of housing files in boxes?

Accepted Answer

A)   They require more floor space.
B)   They do not remain in one location and are easily misplaced.
C)   They are often long, sometimes extending the full length of a wall.
D)   They cannot be moved.
E)   They are more expensive than other filing systems.F) None of the above
G) B) and D)

Question 3

In which type of files are patient records stored in a circular fashion and accessed by rotating the files?

Accepted Answer

A)   Vertical files
B)   Compactable files
C)   Rotary circular files
D)   Filing shelves
E)   Lateral filesF) All of the above
G) A) and E)

Question 4

A numeric filing system ____.

Accepted Answer

A)   is not used when patient confidentiality is especially important
B)   organizes records according to the patient's last name
C)   is the only practical system for a large practice
D)   may include numbers that indicate where in the filing system a file can be found
E)   is based primarily on datesF) C) and E)
G) B) and D)

Question 5

The first step in the filing process is ____.

Accepted Answer

A)   coding
B)   inspecting
C)   sorting
D)   storing
E)   indexingF) C) and E)
G) A) and B)

Question 6

A horizontal file that often features doors that flip up and pullout drawers is called a ____.

Accepted Answer

A)   rotary circular file
B)   vertical file
C)   lateral file
D)   compactable file
E)   filing shelfF) A) and B)
G) A) and C)

Question 7

What constitutes an active file, as opposed to an inactive file?

Accepted Answer

A)   A patient's file is active if she has been seen within the last 6 months.
B)   The criteria are established by each individual practice.
C)   Patients must be called and asked if they want their files closed.
D)   A patient's file becomes inactive when the patient dies.
E)   A patient's file becomes inactive after 7 to 10 years.F) All of the above
G) A) and B)

Question 8

Which of the following is a guideline for arranging files in alphabetical order?

Accepted Answer

A)   Treat all parts of a patient's name as one unit
B)   Treat a prefix as a separate unit
C)   Treat a title as the last filing unit
D)   Treat a hyphenated name as a single unit
E)   Place initials after a full name spelled outF) B) and E)
G) D) and E)

Question 9

Which step of the filing process saves you time when you are returning files to their proper places?

Accepted Answer

A)   Indexing
B)   Coding
C)   Sorting
D)   Inspecting
E)   StoringF) A) and C)
G) A) and D)

Question 10

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

Accepted Answer

A)   inactive files
B)   suspended files
C)   closed files
D)   eliminated files
E)   retained filesF) C) and E)
G) All of the above

Question 11

When recreating a lost patient record, you should note on the record that it is a(n) ________ record.

Accepted Answer

The answer of When recreating a lost patient record, you...

Question 12

When choosing a storage facility for files, consider a(n)  ____.

Accepted Answer

A)   general storage facility
B)   unused portion of a closet that stores chemicals
C)   corner in the main office
D)   commercial records center
E)   cool, moist area such as a basementF) C) and D)
G) A) and D)

Question 13

When counting the years in a retention schedule, you should begin counting ____.

Accepted Answer

A)   from the year after the file was produced
B)   from the year the file was produced
C)   from the day the file was closed
D)   two years after the file was produced
E)   six months after the file was producedF) B) and E)
G) B) and C)

Question 14

The heavy cardboard or plastic inserts used to identify a group of file folders in the file drawer are ____.

Accepted Answer

A)   file guides
B)   tabs
C)   file sorters
D)   out guides
E)   file labelsF) A) and D)
G) A) and E)

Question 15

The first step in the filing process is ________; this is done to make sure the item is ready to be filed.

Accepted Answer

The answer of The first step in the filing process...

Question 16

What should you use when you need to distinguish files within a filing system?

Accepted Answer

A)   Terminal digit filing
B)   Color-coding
C)   Numeric filing
D)   Middle digit filing
E)   ClassificationsF) All of the above
G) C) and D)

Question 17

Which of the following features is necessary for storing files?

Accepted Answer

A)   A site that is kept cold
B)   Cardboard storage containers
C)   A site that is below ground
D)   A site that is kept locked
E)   A site that offers easy patient accessF) A) and E)
G) A) and B)

Question 18

If you misplace a patient record, you should ________ your steps from the last place you knew the record's location.

Accepted Answer

The answer of If you misplace a patient record, you...

Question 19

The rules for alphabetizing patient names are known as ________ rules.

Accepted Answer

The answer of The rules for alphabetizing patient names are...

Question 20

Medical practices use ____ files to avoid losing track of important dates.

Accepted Answer

A)   supplemental
B)   tickler
C)   numerical
D)   alphabetical
E)   sequentialF) C) and D)
G) A) and E)

Exam 15: Managing Medical Records

When counting the years in a retention schedule, you should begin counting ____.

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When choosing a storage facility for files, consider a(n) ____.

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What constitutes an active file, as opposed to an inactive file?

Correct AnswerverifiedShow Answer

Which of the following features is necessary for storing files?

Correct AnswerverifiedShow Answer

When recreating a lost patient record, you should note on the record that it is a(n) ________ record.

Correct AnswerverifiedShow Answer

Which of the following is a guideline for arranging files in alphabetical order?

Correct AnswerverifiedShow Answer

The way patient records are created, filed, and maintained is called a(n) ____.

Correct AnswerverifiedShow Answer

A horizontal file that often features doors that flip up and pullout drawers is called a ____.

Correct AnswerverifiedShow Answer

The heavy cardboard or plastic inserts used to identify a group of file folders in the file drawer are ____.

Correct AnswerverifiedShow Answer

The first step in the filing process is ____.

Correct AnswerverifiedShow Answer

Which step of the filing process saves you time when you are returning files to their proper places?

Correct AnswerverifiedShow Answer

If you misplace a patient record, you should ________ your steps from the last place you knew the record's location.

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Medical practices use ____ files to avoid losing track of important dates.

Correct AnswerverifiedShow Answer

Which of the following is a disadvantage of housing files in boxes?

Correct AnswerverifiedShow Answer

A numeric filing system ____.

Correct AnswerverifiedShow Answer

The rules for alphabetizing patient names are known as ________ rules.

Correct AnswerverifiedShow Answer

The first step in the filing process is ________; this is done to make sure the item is ready to be filed.

Correct AnswerverifiedShow Answer

In which type of files are patient records stored in a circular fashion and accessed by rotating the files?

Correct AnswerverifiedShow Answer

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

Correct AnswerverifiedShow Answer

What should you use when you need to distinguish files within a filing system?

Correct AnswerverifiedShow Answer

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